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What is the Family Violence Information Sharing Scheme?

The Family Violence Information Sharing Scheme (FVISS), is a result of the 2016 Royal Commission into family violence.

The Family Violence Protection Act of 2008, Part 5A was amended to include the FVISS Scheme. The scheme allows for prescribed individuals to share information to assess or manage the risk of family violence.

Using these schemes contribute to establishing an understanding of the risk and safety your clients may be experiencing. You cannot do a risk assessment without information sharing.

What is the Children’s Information Sharing Scheme?

The Children’s Information Sharing Scheme (CISS), was also created as a result of the 2016 Royal Commission into Family Violence.

The CISS allows for prescribed individuals to share information to support a child’s wellbeing or safety.

How do I know if I am a prescribed individual?

Workforces are prescribed based on how much responsibility they hold under the MARAM Framework for managing a clients risk. Under the Act, there are two prescribed entities, which are:

  • Risk Assessment Entities (RAE)
  • Information Sharing Entities (ISE)

How do I find out if I can share information with a service?

The Victorian Government has created a list, where you can check whether an agency is listed as an Information Sharing Entity. Go to the ISE list

Guidelines

The ministerial guidelines outline and inform how we use the CISS and FVISS schemes.

CISS Guidelines

FVISS Guidelines

How does Information Sharing allow us to understand Risk and Safety

Undertaking information sharing allows us to build a picture of what is occurring in the family, and what has been an effective intervention in the past.

 

We cannot under the FVISS or CISS schemes request all information about their engagement with the AoD service. However, we can request:

  • information about what the service was
  • whether there was any notes related to the risk and safety of family members noted during their engagement
  • their engagement in the program, did they actually attend

Together, with the person who experienced the violence, we can then have a discussion about whether they felt that the violence used by their family member increased or decreased while they were engaged in that program. If they felt that the violence decreased, the service sector needs to look at how we can possibly reengage the person using violence into a similar program.

While the aim is to always remove the violence completely, identifying which interventions has/hasn’t been effective, doesn’t just allow us to work with adults using violence in their current relationship, but acknowledges that they may go on to have other relationships and identifying a pattern of interventions that have been effective, is just as important as understand what has been ineffective.

The practitioner who received the L17 for the person using violence, is able to establish that prior to the most recent incident, they had been staying in an acute mental health hospital. They undertake an information sharing request. They are not entitled to information that does not pertain to risk and safety, so they are unable to find out formal diagnosis, or what led them to be in the hospital.

However, what could be shared is their perception of the relationship with their (ex) partner, who they believed they were very much in a relationship with and their ongoing use of family violence while admitted in the hospital, which were repeated phone calls which had been documented and overheard by staff.

This information, along with information from the family members experiencing violence was able provide practitioners with an understanding of the mental state of the person using violence which allowed for an accurate assessment of risk for the family.

In this instance it allowed for quick referrals to a high risk management panel, as a response to the risk the family in was outside what could be provided in the service sector.

How do I make a request for Information?

It’s recommended you refer to your agencies policies and procedures before making a request.

Family Safety Victoria have created two quick checklists to assist you to make a request these are:

How to request information under the FVISS

Information Sharing Process Checklist when making a Request

The Victorian Government have a suite of additional information sharing, guides, templates and tools

Do I need to record my Information Sharing Requests

It’s recommended you refer to your agencies policies and procedures in relation to record keeping/case noting. However, it is a legal requirement to record your information sharing requests.

The Victorian Government has created the following documents to guide you:

Example record keeping form

Tips for information sharing record keeping

The Victorian Government have a suite of additional information sharing, guides, templates and tools

Informing the client

It’s recommended you refer to your agencies policies and procedures in relation to providing informed consent to your clients about when their information will be shared. It is a requirement that you have a conversation with them about when and who will be able to access their information and in what circumstances.

The Victorian Government has created the following documents to guide you:

Your information and safety fact sheet

Tips for a conversation with a child victim survivor or parent who is not a perpetrator

Tips for a conversation with a child or parent about information sharing

The Victorian Government have a suite of additional information sharing, guides, templates and tools

I want training on the FVISS and CISS Schemes

The Victorian Government has created an online training module. It’s recommended all practitioners do the training as part of their orientation and annually as a refresher.

Gippsland Resources

Do you want Gippsland Specific Resources to help you share information? Go to our Information Sharing Hub, this will help you understand who you can share information with, what you can ask for and local email addresses.

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